Contract templates. Built for Indian GCC.
EOT notices, variation orders, payment letters, and site records calibrated to NHAI GCC clause numbers. Not adapted from FIDIC. Not generic. Written for the contracts your team actually works under.
7
templates available now
12
total in library
4
contract types: NHAI, CPWD, MoRTH, General
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Why the clause number matters
Under NHAI GCC, a variation is valid only if issued in writing under Clause 44. An EOT notice must cite Clause 40.1 grounds. A payment demand must reference Clause 43 and the 28-day certification window. Generic templates that skip clause numbers give the employer grounds to dispute the validity of the notice itself, not just the claim.
EOT and Delay
Extension of time is the most contested area in NHAI contracts. Clause 40 sets a strict three-stage procedure: contemporaneous records (40.1), interim determination (40.2), final assessment (40.3). Miss the 14-day notice window and you lose the right to claim. The employer does not have to accept late notices.
NHAI GCC Cl. 40.1
Extension of Time Notice
Formal EOT notice citing Cl. 40.1 grounds: employer risk events, force majeure, variation-driven delays. Includes delay event log table and concurrent delay acknowledgement.
NHAI GCC Cl. 39.2
Notice of Delay (NOD)
28-day notice of delay served under Cl. 39.2. Captures delay trigger date, cause, anticipated impact on completion, and preservation of claim rights.
CPWD Cl. 5
Extension of Time (CPWD)
EOT application under CPWD General Conditions of Contract Clause 5. Format accepted by PWD offices in major states. Includes hindrances register attachment.
Commercial
Variation and payment claims die at the paperwork stage more often than the legal stage. Clause 36 governs contractor-initiated variations; Clause 43 governs payment certification and the 28-day clock. A RA bill covering letter that cites the wrong clause gives the employer grounds to reset the payment timer.
NHAI GCC Cl. 36
Variation Order Request
Contractor-initiated variation request under Cl. 36. Covers scope description, rate basis (schedule of rates or market rate), and time impact. Triggers employer's 14-day response obligation.
NHAI GCC Cl. 43
RA Bill Covering Letter
Covering letter for Running Account bill submission. Cites Cl. 43 payment obligation, lists measurement book references, and sets the 28-day payment clock.
NHAI GCC Cl. 37
Rate Analysis for Extra Items
Rate analysis format for items not in the original BOQ. Breaks down material, labour, plant, overheads, and contractor's margin per Cl. 37 computation method.
Site Records
Site records are your evidence reserve. A hindrance register kept daily is worth ten retrospective witness statements at arbitration. NHAI inspectors expect these formats. Submitting records in a non-standard format during quality audits is a deficiency finding even when the underlying work is compliant.
MoRTH / NHAI Format
Daily Site Diary
Daily progress report covering: resources deployed (labour and plant), work executed by chainage, weather, instructions received, and hindrances. Accepted format for NHAI IRC road packages.
General
Hindrance Register
Running register of site hindrances: date, nature of hindrance (land, utility, employer instruction), impact on programme, and closure date. Admissible evidence in arbitration.
NHAI GCC Cl. 43
Material-at-Site Statement
Monthly statement of materials brought to site but not yet incorporated. Basis for Cl. 43 secured advance claims on steel, bitumen, and cement.
Notices and Claims
Final account and DLP notices are time-critical. Clause 67 escalation must be preceded by a valid notice of dispute. Contractors who miss the Clause 56 DLP release trigger often wait months longer than necessary for retention money and performance security release.
NHAI GCC Cl. 56
DLP Completion Notice
Notice triggering end of Defects Liability Period and demanding release of retention money and performance security under Cl. 56.
NHAI GCC Cl. 67
Payment Dispute / Adjudication Notice
Notice of dispute under Cl. 67 escalating unresolved payment claim to NHAI's adjudicator. Sets out disputed amount, timeline of prior correspondence, and relief sought.
NHAI GCC Cl. 19
Force Majeure Notice
Force majeure declaration citing Cl. 19. Documents the FM event, its impact on construction, and contractor's mitigation steps.
All 12 templates in one place
Filter by category, search by clause, download available ones.
Why these are different from generic templates
Clause numbers built in
Every letter cites the exact GCC clause that grants the right. Cl. 40.1 for EOT grounds. Cl. 39.2 for NOD timing. Cl. 43 for payment obligation. Generic templates skip this, and employers use it against you.
Indian contract context
Written for NHAI HAM, EPC, CPWD, and MoRTH contracts. Not adapted from FIDIC or international templates with Indian terminology pasted over them. The clause numbers, notice periods, and escalation paths are correct.
Evidence-ready structure
Each template is structured to preserve claim rights and produce admissible correspondence: dates, notice periods, delivery method, and acknowledgement trail all built in. What you send becomes your evidence at arbitration.
Related resources
Legal Intelligence
SC and HC judgments that changed what contractors can claim. Arbitration awards. In plain English.
BOT and Concession Templates
HAM annuity structure, Change of Scope, termination triggers, and dispute resolution. Direct links to MoRTH PDFs.
AI Letter Drafting
Draft EOT notices, variation requests, and payment demands from your contract documents. GCC clause references filled automatically.
Need a letter tailored to your contract?
CivilBolt drafts EOT notices, variation requests, and payment demands directly from your contract documents. The right clause number, the right notice period, the right tone. In two minutes.